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Privacy Policy

OF THE WEBSITE https://uspi-work.com/

GENERAL CONDITIONS

  1. This Privacy Policy informs about the methods of protecting personal data of Users of the Website hosted at https://uspi-work.com/, hereinafter referred to as the "USPI Work&Documents Website".
  2. All terms not defined in this Privacy Policy bear the meaning assigned to them in the "Regulations of the website https://uspi-work.com/".
  3. The administrator of your personal data is:

a) Antonina Dolzhykova, conducting business activity under the name USPI WORK & Documents Antonina Dolzhykova with its registered office at 6 Krzysztofa Gotowskiego Str., 85-030 Bydgoszcz, registered under NIP 9671385813, REGON 525245198, registered in the Central Registration and Information on Economic Activity held by the Minister of Development and Technology, correspondence address: 61 Karola Jana Chodkiewicza Str., 85-667 Bydgoszcz.

b) Pavlo Hvozdova, conducting business activity under the name USPI WORK & Documents Pavlo Hvozdov with its registered office at 6 Krzysztofa Gotowskiego Str., 85-030 Bydgoszcz, registered under NIP 9532659744, REGON 52177187, registered in the Central Registration and Information on Economic Activity held by the Minister of Development and Technology, correspondence address: 61 Karola Jana Chodkiewicza Str., 85-667 Bydgoszcz

- both entities hereinafter referred to as: "USPI Work&Documents". The entity with which the Customer concludes a contract by accepting the Regulations and which obtains the status of the Administrator of your personal data is always indicated in the Quotation and order acceptance confirmation.

  1. The content of the USPI Work&Documents Website is the property of the Data Administrator and is legally protected. In order to use the USPI Work&Documents Website, the User should have a computer or device with installed software that allows browsing websites and accessing the Internet. The USPI Work&Documents Website can be accessed using the most popular web browsers.
  2. The Administrator declares that the USPI Work&Documents Website content is free from content that violates the rights of third parties or applicable law, in particular from content containing information that causes or constitutes a threat to the privacy or security of any persons, contains information promoting illegal activities or behaviour that are offensive, threatening, obscene, defamatory or slanderous, arousing racism, persecution on ethnic, cultural or religious grounds, promoting or facilitating criminal activities, violating the rights of third parties, including intellectual property rights, or constituting any other form of violation of interest protected by law.
  3. The Data Administrator processes Users' personal data for the purpose and scope necessary for their use by the USPI Work&Documents Website, primarily data of persons visiting the USPI Work&Documents Website who fill out forms posted by the Administrator, including those sent via the https://www.bitrix24.pl/. The personal data processed for this purpose by the Administrator included in the form covers the scope necessary to provide the requested Services. In most cases, the necessary personal data are name, surname, residential address, correspondence address, date of birth, identification number (e.g. PESEL or NIP). Below is a list of sample personal data that we additionally process, specific to individual services:
  1. In the case of Services for which it is necessary to process personal data of minors, the User is obliged to submit a declaration that, when ordering the Service, he or she is duly authorized to act on behalf of and for the indicated minor as a legal guardian, and that he or she consents to the processing of personal data of this minor for the purpose and to the extent necessary to perform the subject of the Service.
  2. Depending on the voluntarily granted consent, the Data Administrator may process Users' data in order to send them commercial information electronically within the meaning of the Act of July 18, 2002 on the provision of electronic services (Journal of Laws of 2002, No. 144, item 1204, as amended) and the Act of July 16, 2004, Telecommunications Law (Journal of Laws 2004, No. 171, item 1800, as amended).

PROCESSING OF PERSONAL DATA

  1. We process your data primarily for the purpose of providing auxiliary services related to work, stay and business activity conducted in Poland, which may consist in particular in verifying the information and documents provided and preparing draft letters and documents, in particular in the areas of: submitting an application for a residence card in the Republic of Poland of the desired type (https://uspi-work.com/en/services/resident-card/), customs clearance when importing vehicles (https://uspi-work.com/en/services/auto-service-docs/), replacement of a driving license document (https://uspi-work.com/en/services/replacement-of-drivers-license/), assistance in registering companies and other forms of business activity (https://uspi-work.com/en/services/turnkey-business/), application for a PESEL number (https://uspi-work.com/en/services/pesel-number/), application for various types of social benefits (https://uspi-work.com/en/services/social-benefits/), application for Polish citizenship (https://uspi-work.com/en/services/bank-accounts/), application for admission of a child to school or kindergarten (https://uspi-work.com/en/services/schools-kindergartens/), application for a work visa (https://uspi-work.com/en/services/work-visa/).
  2. Therefore, the legal basis and purpose of processing the personal data provided by you is usually the performance of the contract concluded with you. On this basis, we may process the information provided in order to perform the contract you have entrusted to us, contact you in relation to its implementation, as well as to solve technical problems and respond to your possible notifications and complaints.
  3. Additionally, we may process your personal data on the basis of the legitimate interest of USPI Work&Documents related to the provision of services, including:
  4. conducting research and analysis of customer expectations and needs as well as improving and introducing new services, and also for statistical purposes,
  1. providing you with commercial information and marketing content regarding products or services offered by us or our partners - to the extent permitted by law, including with your consent, using various available means of communication,
  2. tailoring advertising and marketing communication channels to your interests - depending on the data provided and the content you browse, and, like many other providers, depending on your consent or web browser settings, we may use cookies and other similar technologies for this purpose to know where you heard about our services or what pages you visit before or after visiting the USPI Work&Documents Website, so that we can better understand your needs and improve our services,
  3. organizing or co-organizing promotional campaigns or loyalty programs with our partners,
  4. handling payment services and other auxiliary services of third parties that we use to provide Services to you,
  5. communication with you for purposes other than those directly related to the conclusion of the contract,
  6. ensuring the safe use of our websites and databases, enforcing the "Regulations of the https://uspi-work.com/ website", to prevent fraud and abuse and to maintain the correctness and continuity of operation of our systems, including by creating backups,
  7. determining, pursuing or defending claims by USPI Work&Documents (including in complaint proceedings) and demonstrating compliance by USPI Work&Documents with obligations arising from legal regulations.
  1. If we process your data on the basis of consent - e.g. for sending commercial information - you can always withdraw your consent by contacting us. Withdrawal of consent does not affect the lawfulness of processing that took place before its withdrawal.
  2. Legal regulations may also impose on us the obligation to process your data for tax and accounting purposes, regarding payment for the Services provided by us.
  3. We will process your personal data for the period necessary to achieve the above-mentioned purposes, i.e. in particular for the period of providing the Service to you, and after that time - for the period and to the extent required by law. If we process your data on the basis of your consent, we will process it until it is withdrawn. In each case, however, the data will be processed by USPI Work&Documents to pursue the legitimate interest of the data controller, which is to ensure legal security through the right to pursue and defend against claims in connection with the Services provided. Personal data will be processed for this purpose for the duration of the limitation period for claims resulting from the currently applicable general law - or, in the event of a dispute - until the final conclusion of the proceedings.
  4. Providing personal data by you is always voluntary, but some of the information is necessary for us to conclude and perform the contract for the provision of Services to you or for you to take advantage of other offers by us or our partners. We always mark the fields and information that are necessary for us to conclude and perform the Contract or that we need to have at our disposal to perform legal obligations.
  5. Your data and the content you provide may be made available to state authorities or our trusted partners - selected depending on the type of Service you have chosen - e.g. tax authorities, translators. We may also transfer your data to partners who provide us with ancillary services, such as customer service, payment processing, professional advisors or companies providing hosting and analytical services. We do not provide our partners with data enabling them to identify you, unless it is necessary to conclude or perform the contract concluded with you (e.g. tax authorities, payment processing companies, translators) or if you have previously agreed to it. We will also be able to share your data with public authorities and entities performing public tasks or acting on behalf of public authorities, to the extent and for purposes that, in our reasonable belief, will result from legal regulations.
  6. Your data will generally not be transferred outside the European Economic Area. If necessary, e.g. in connection with the transfer of personal data to our service providers, these will be suppliers from countries that ensure an adequate level of protection in accordance with the decision of the European Commission or entities based in the United States participating in the Data Privacy Framework program. Otherwise, these may be entities obliged to ensure an adequate level of personal data protection based on the specific content of the personal data processing agreement - the so-called standard contractual clauses for the protection of personal data approved by the European Commission. By contacting us, you will be able to obtain a copy of the data provided and the contracts concluded.
  1. Moreover, due to the fact that the Services are also provided to persons residing outside the European Economic Area, we may use postal and courier service providers operating under applicable law and applying the highest industry standards to provide you with documents constituting the subject of the ordered Services.
  2. By making the Services available to you on the Website, we will not process your data automatically, including through profiling, therefore it will never produce any legal effects for you or significantly affect your situation in a similar way.
  3. All persons whose personal data are protected under the EU General Data Protection Regulation 2016/679 (GDPR) have a number of rights arising from the processing of their personal data, including:
  1. the right to access personal data, including the right to obtain a copy of this data,
  2. the right to request rectification (correction) of personal data - if you notice that the data is incorrect or incomplete,
  3. the right to request the deletion of personal data (the so-called "right to be forgotten") - provided, however, that the data is no longer necessary for the purposes for which it was collected or otherwise processed, or you object to the processing of data or withdraw your consent on which the processing is based and there is no other legal basis for the processing, or the data is processed unlawfully, or must be deleted in order to fulfil the obligation arising from legal regulations,
  4. the right to request the restriction of the processing of personal data - if you indicate that your data is incorrect, the data processing is unlawful, but you do not want it to be deleted, when we no longer need your data, but you need it to establish, defend or pursue claims, or when you object to the processing of data - until it is determined whether the legally justified basis for our data processing overrides the basis for your objection,
  5. the right to transfer personal data - if the processing is carried out automatically on the basis of a contract concluded with you or on the basis of your consent,
  6. the right to object to the processing of personal data, including profiling - if we process your data on the basis of a justified interest and the objection is justified by your special situation and when we process your data for direct marketing purposes and profile your data for marketing purposes.
  1. All requests regarding the exercise of the above rights may be submitted in writing or via e-mail to the USPI Work&Documents address indicated above. We will make every effort to respond to your requests promptly, and no later than within one month after receiving them, unless they are numerous or complex. All requests are free of charge, but if requests are clearly unfounded or excessive, we may charge a reasonable fee, taking into account the costs of communicating or taking the requested action, or refuse to act on the request.
  2. If you believe that USPI Work&Documents has violated the law by processing your personal data, please write to us at the e-mail address: info@uspi-work.com. You also have the right to lodge a complaint with the supervisory authority, which from May 25, 2018 in Poland is the President of the Office for Personal Data Protection.

ACCESS TO DATA BY THIRD PARTIES

  1. Only authorized employees or associates of the Administrator and authorized persons handling the USPI Work&Documents Website, who have been granted appropriate powers of attorney, have direct access to personal data collected by the Administrator.
  1. Users' personal data may be made available to entities authorized to receive them under applicable law, in particular to the competent judicial authorities.

SECURITY AND PERSONAL DATA PROTECTION

  1. The Data Administrator declares that Users' personal data are processed on the basis of GDPR standards and that it applies technical and organizational measures to ensure protection of processed data appropriate to the threats and categories of data protected, and in particular protects Users' personal data against disclosure to unauthorized persons, loss or damage.
  2. The link for transmitting data by the User is generated via the website https://www.bitrix24.pl/, the supplier of which has the status of a processor  within the meaning of Art. 28 of the General Data Protection Regulation 2016/679 of April 27, 2016 (GDPR) and is bound by appropriate contractual provisions to keep personal data confidential. Rules for compliance with GDPR requirements and the processing of personal data by the website https://www.bitrix24.pl/ are described at: https://www.bitrix24.pl/gdpr/

COOKIES

  1. Detailed information about the cookies used and how to manage them is provided by the Administrator at a separate link in the Cookie Policy document.
  2. The administrator may use his own cookies for the following purposes:
  3. Configuration of the USPI Work&Documents Website
  • adapting the content of the USPI Work&Documents Website to the User's preferences and optimizing the use of the USPI Work&Documents Website,
  • recognizing the USPI Work&Documents Website User's device and its location and appropriately displaying a website tailored to his or her individual needs,
  • remembering the settings selected by the User and personalizing the User interface,
  • remembering the history of visited pages on the USPI Work&Documents Website in order to recommend content,
  • font size, website appearance, etc.
  1. User authentication on the USPI Work&Documents Website and ensuring the User's session on the USPI Work&Documents Website,
  • maintaining the session of the User of USPI Work&Documents Website,
  • correct configuration of selected functions of the USPI Work&Documents Website, enabling in particular verification of the authenticity of the browser session,
  • optimizing and increasing the efficiency of the Services provided by the Administrator,
  1. Implementation of processes necessary for the full functionality of websites
  • adapting the content of the USPI Work&Documents Website to the User's preferences and optimizing the use of the USPI Work&Documents Website. In particular, these files allow to recognize the basic parameters of the User's Device and properly display the website, tailored to individual needs.
  1. Remembering the User's location
  • correct configuration of selected functions of the USPI Work&Documents Website, enabling in particular the adaptation of the information provided to the User, taking into account his/her location.
  1. Analyses and research as well as audience audit
  • creating anonymous statistics that help understand how Users of the USPI Work&Documents Website use the subsites of the USPI Work&Documents Website, which allows improving their structure and content.
  1. Ensuring the security and reliability of the USPI Work&Documents Website.
  1. The service administrator uses external cookies for the following purposes:
  2. presenting multimedia content on the USPI Work&Documents Website, downloaded from an external online USPI Work&Documents Website (including vimeo.com, youtube.com, wrzuta.pl)
  1. collecting general and anonymous static data via analytical tools (including Google Analytics)
  2. presenting advertisements tailored to the User's preferences using an online advertising tool.
  1. In accordance with the applicable provisions of the Act of July 16, 2004, Telecommunications Law (Journal of Laws No. 171, item 1800, as amended), the User has the right to decide on the access of cookies to his computer by selecting them in advance in your browser window. How to manage cookies - instructions from web browser manufacturers:

DISCLAIMER

  1. This Privacy Policy does not cover any information regarding services or goods of entities other than the Administrator, which were posted on the USPI Work&Documents Website commercially, as a guest, on a reciprocal basis or not intended to achieve a commercial effect.
  2. The Data Administrator is not responsible for the actions or omissions of Users, as a result of which the Data Administrator processes the personal data provided by them in the manner specified in this Privacy Policy.
  3. The Data Administrator reserves the right to introduce changes to, withdraw or modify the functions or properties of the subsites of the USPI Work&Documents Website, as well as to cease operations, transfer rights to the USPI Work&Documents Website and perform any legal actions permitted by applicable law. Any activities performed by the Data Administrator may not violate the User's rights.

CONTACT WITH THE DATA ADMINISTRATOR

Please send any additional questions related to the Privacy Policy to the Administrator's address: 6 Krzysztof Gotowskiego Str., 85-030 Bydgoszcz or via e-mail: info@uspi-work.com.

CHANGES TO THE PRIVACY POLICY

The data administrator reserves the right to make changes to the Privacy Policy.

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